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IS System

One of the most important systems of WinSafe that’s entirely based on numbers. It can help enterprises manage their vast distribution channels in a speedy manner, resolve the conflict between mismatched sales and production as well as the unbalanced inventories in different regions; so that company managers can timely and accurately get hold of the operating process, business data and problems in various links of their logistics management, and make evaluation using the business statistics provided by the system, make timely and correct decisions, and manage and control their overall logistics and sales. The system is divided into the four parts below according to companies’ own management function:

Head Office-Central Management System

  • Unified management of all sorts of basic information such as product, stores, etc.
  • Making plans for sales and member development goal
  • Product ordering, delivering, confirming and logistics scheduling
  • Query and analysis of various business data
  • Month-end processing and statistic report printing
  • Seamless connection with financial, HR systems and so forth

Shoppe/Store-Terminal Management System

  • Sales management
  • Member management
  • Customer information analysis and management
  • Sales information analysis and management: daily report of sales performance
  • Help managing the stores by interacting with other management systems (financial, HR, procurement/production, etc.) in the company

Various Regional Center - Regional Management System

  • Managing their stores’ product ordering and delivering
  • Query and analysis of their stores’ business data
  • Their stores’ objective management
  • Management and evaluation of their stores’ sales staff

Warehouse - Distribution Management System

  • Product warehousing/delivering
  • Stock check and difference handling
  • Collection and reprocessing of returned purchase

System Features

The system has a B/S framework and has employed cross-platform Java technology, supports SQL Server/ Oracle database, interface of development object and data interface to achieve multi-platform data exchange. It has accumulated data interaction of various systems such as ERP (e.g. SAP, QAD, COP, YonYou NC, Kingdee, etc.), WMS, MES and so forth, and its data center also reserves expandability for possible future demands.

Timely, accurate sales/inventory data collection

  • The head office exchanges data with sales outlets every day to gather information about sales, inventory, orders, customer spending, etc.
  • Count and analyze sales outlets’ data

Multiple solutions for sales outlets

  • PC solution

    Using PC device to manage your sales outlets’ information enjoys lots of advantages such as quick, vast memory and many function modules to choose from. You can access mobile terminal solutions by connecting with your head office via PSTN.

  • Cell Phone/Mobile Solution

    Using cell phone or intelligent terminal to manage your sales outlets’ information enjoys is characterized by its simple implementation, high mobility and easy operation. It’s connected with your head office via Wi-Fi, 2G/3G/4G.

  • Text Solution

    Sending texts to the head office using cell phones or texting phones is characterized by its low cost, easy operation and limited data.

Achieve data sharing

  • Learn about your sales and inventory at your head office at any moment to make reasonable, correct production and purchase plans
  • Discover inventory imbalance in various regions in time and quick to take measures such as allotment, adjustment, etc.
  • Achieve paperless operation with third-party logistics center to ensure quick, accurate delivery
  • Achieve interaction with production system: Auto login of product purchase/production information
  • Achieve interaction with HR system: Timely update of HR information
  • Achieve interaction with financial system: Auto generation of receivables and payables as well as online query of relevant information

System Features

Data security is extremely important for WinSafe and our customers and loss or leakage is strictly not allowed. Hence, WinSafe has impeccable data protection measures in this area. IS system has a highly secure framework, powerful intelligent tracking system, rigorous access control system and has employed system- and business-class dual buffer mechanism.

Data Security

  • Its server group and environment are up to those used in financial industry and have been rated AAA IT service by Philips and Dupont.
  • WinSafe generating and coding server has professional encryption system software installed on it. This encryption and identification technology-centered software carries features such as auto encryption, U-drive control, print control, program control, log monitoring, auto backup, outgoing file control, etc.
  • It has identify authentication and access management embedded in the system and carries features such as identity recognition, access control and so forth. It’s the most advanced, stable and safest counter-leak functional software in China.

System & Data Security

  • The only enterprise that owns double IDC in the industry, enjoying powerful data management and operation capacity.
  • WinSafe has the best data center in the area of anti-counterfeiting and tracing and the data backup in the center has superior disaster recovery capacity.
  • Its server group and environment are up to those used in financial industry and have been rated AAA IT service by Philips and Dupont.
  • WinSafe generating and coding server has professional encryption system software installed on it. This encryption and identification technology-centered software carries features such as auto encryption, U-drive control, print control, program control, log monitoring, auto backup, outgoing file control, etc. Separate data server and application server are employed for load balancing.
  • It has identify authentication and access management embedded in the system and carries features such as identity recognition, access control and so forth. It’s the most advanced, stable and safest counter-leak functional software in China.
  • Customer data are backed up and filed every day and every month and the backup medium is checked on a regular basis.

Complement to ERP System

IS system is an application system that’s built outside ERP system. It serves as a complement to ERP system. ERP focuses more on companies’ internal resource management while IS system focuses on shared information platform for enterprise and external resources, such as dealers, retailers, third-party logistics and consumers. IS is also capable of exchanging data with ERP..

Value

  • Support multi-channel and multi-sales models
  • Support flexible setting and expansion of various business units
  • Support quick deployment and low-cost use on a national scale
  • Lower IT cost benefits organization and operation expansion and help achieve “making changes as needed”
  • The system supports third-party delivery to ensure fully-informationalized logistics distribution and reduced logistics cost
  • Make dealer rebate and reimbursement policies and consumer credits policies based on your demand
  • Integrate all sorts of application systems in your sales channels
  • Capable of integrating all sorts of application systems in your sales channels, such as product tracking management, distribution channel management, retailer management, dealer rebate and consumer credits management, third-party logistics management and sales representative management.
  • Support multiple or mixed forms of sales, including, rapidly-growing sales layout of head office, proprietary agencies, dealer agencies, franchised outlets, store-in-store, e-commerce, etc.

Rebate & Credits

WinSafe can provide complete dealer rebate policy and consumer bonus points management program, help companies effectively improve the transparency of their terminal information and their customer loyalty from program development to execution, thereby improving companies sales performance, helping them make more profits and providing significant basis for their strategic decision-making.

Advantages of IS System

  • First management system ever to come up with giving out telephone fare as gift in China
  • First one to come up with mobile phone reading QR code points system in China
  • Having established refined terminal customer information
  • Achieve active customer caring by effectively subdividing them
  • Abundant statistic report function
  • Flexible settings of promotion and points system
  • Effectively compatible with existing CRM data

IS System is Capable of

  • Releasing promotion information
  • Text raffling
  • Points rewarding
  • Market survey
  • New product launch
  • Feedback on sales promotion
  • WinSafe offers powerful and complete promotion and rebate management programs that are capable of flexibly and effectively supporting enterprises’ management, be it development of sales promotion plan, execution of sales promotion or result evaluation of sales promotion. With the help of customized promotion policy, the system can automatically initiate and monitor relevant operations and ensure that the sales promotion are effectively carried out.
  • Considering the various ways of rebate commonly used by enterprises, the system offers flexible rebate setting and a variety of computing methods; support all kinds of rebate transactions in actual practice, including calculation of auto-rebate base, setting of period as well as settlement and execution.
  • WinSafe promotion and rebate management supports the coordinated management between enterprises and their business partners. The promotion policy as well as the process and result of rebate computation may be shared with relevant business partners to improve companies’ information transparency and increase the efficiency of their transaction processing and settlement.

Channel (Distribution/Retail Terminal) Rebate & Reward

Flexible rebate setting and a variety of computing methods; support all kinds of rebate transactions in actual practice, including calculation of auto-rebate base, setting of period as well as settlement and execution.

Value

  • Allow companies to learn their terminal distributors/retailers’ sales, also a means of controlling distributor/retailers.
  • Mobilize distributors/retailers through rebate, thereby greatly improve your sales and increase your customers
  • Enterprises may expand their market shares, improve their network building and sales management
  • Associating rebate with payment collection can increase enterprises’ rate of payment collection, and encourage distributors/retailers to buy more products

Effects

  • Make the money enterprises spend on promotion more targeted and can directly go to their customers
  • Analyze behaviors of customers from different areas and of different sizes
  • Make enterprises’ advertising spending as well as marketing strategy and plans much more targeted, reduce their costs and improve their performance
  • Improve customers’ loyalty and turn swing customers into loyal customers
  • Encourage repeated purchase and improve your sales performance
  • Enterprises can achieve refined and active customer caring, extend the life cycle of their customers and make more profits
  • Offer important basis for enterprises’ decision making

Retail Management

Traditional retail management pays more attention to “Quantity” and “Cashier”, which make it hard to cultivate customer loyalty and sustain business growth; WinSafe has found the winning formula for retail terminal - while meeting customers’ traditional demands, lay more emphasis on: Real-time retail data collection, mobile member management as well as sales representative performance evaluation.

Value

  • Real-time collection and uploading
  • Obtain sales terminal, inventory data across the country in real time and reduce overstocking.
  • Real-time terminal cargo-allocation application to reduce companies’ loss from supply shortage.
  • Check other stores’ inventory in real time to improve your sales opportunity and sales performance
  • Establish unified networking management for members throughout the country that allows real-time member points checking.
  • Get hold of terminal sales representatives’ attendance and expenses in real time
  • Upload/pass down the information interaction between headquarter and terminal agencies in real time
  • The greatest charm of IS system lies in “Timeliness of Data”! Send information such as thousands of bar codes scanned at retail terminals to company headquarter in real time through wireless network (WIFI, 2G/3G/4G network channels on cell phones) and truly achieve: Enable the headquarter to receive sales data from thousands of retail terminals throughout the country within seconds.
  • It’s a mobile communication technology-based sales channel management system and it comes with: management functions such as sales data acquisition, terminal performance evaluation, sales promotion for members, real-time stock circulation and so on, help extend company’s business management to every corner of its terminals.
  • Terminal device may be hand-held smart device, such as scanner gun, smart phone, pocket computer or traditional PC or POS device that helps with data gathering and real-time data uploading on the scene.